Quantified System Results & ROI
The Challenge & Bottlenecks
Prior to this project, prospective students had to physically travel to Kericho or mail paper application forms along with physical bank deposit slips. Admissions staff spent over 120 staff-hours each semester manually matching bank transactions with paper forms, resulting in delayed admission letters, high applicant drop-off, and lost registration revenue.
The Architectural Solution
We engineered an end-to-end digital admissions pipeline powered by Next.js 14 and Node.js with real-time PostgreSQL database indexing. The platform integrates Safaricom Daraja C2B webhooks for instant application fee validation, automated programmatic PDF admission letter generation, and automated SMS alerts upon stage approvals.
Key Engineering & Design Modules
Interactive Multi-Stage Application Form
Saved progress draft state with file upload validation for academic certificates and identity documents.
Automated Daraja C2B Webhook Engine
Instant real-time payment reconciliation matching M-Pesa transaction IDs against student applicant IDs.
Programmatic PDF Generation
Auto-generates official institutional acceptance letters with verifiable QR codes upon dean approval.
Admissions Staff Workflow Dashboard
Kanban-style applicant pipeline with role-based access control and instant status change triggers.
Technology & Infrastructure Stack
"Cyril transformed our century-old admissions process into a seamless digital experience. Our turnaround dropped from weeks to hours, and our regional applicant intake surged immediately."
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